Administrative Specialist II

Position Title

Administrative Specialist II

Work Location

Stafford, VA – Government Site

Position Description

The Administrative Specialist will provide on-site administrative support to the Program Manager (PM) for Supply and Maintenance Systems (SMS) in support of the Portfolio Manager for the Logistics Combat Element Systems at Stafford, Virginia. The PfM LCES’s mission within Marine Corps Systems Command is to act as the central agent for the research, development, acquisition, and life cycle management of combat support systems for use throughout the Operating Forces and Supporting Establishment of the United States Marine Corps. The programs within PfM LCES cover all phases of the Department of Defense (DoD) acquisition process. The selected individual will be assigned to the Program Office for Supply and Maintenance Systems but may be tasked to support taskings across the whole PfM LCES.

Responsibilities

• Prepare, review, track and file official correspondence in support of MARCORSYSCOM.
• Prepare official messages using Automated Message Handling System (AMHS) in support of MARCORSYSCOM organizations.
• Review Defense Travel System authorizations and vouchers upon submission by Government travelers from MARCORSYSCOM organizations and provide technical assistance to the user base.
• Update and maintain personnel rosters monthly per organization.
• Coordinate and schedule meetings in support of the PM SMS organization. The contractor shall prepare agendas, meeting minutes, and presentation materials for each meeting attendee.
• Upload documentation to the SharePoint portal.
• Manage the organizational tracking database in support of PM SMS organization.
• Submit morning reports via Marine-On-Line in support of PM SMS organization.
• Inventory, stock, and organize office supplies on a monthly basis or as required.
• Prepare new hire welcome aboard packages and process new hire joins into the organization in support of PM SMS organizations for 5-10 new joins annually.
• Develop and maintain email distribution lists via the Marine Corps global outlook mailbox on a daily basis and as required.
• Forward all hands email distribution notifications in support of PM SMS organizations within ten minutes in receipt of this task.
• Prepare and maintain an organizational chart and table of organization, updated monthly or as required to include employee name competency, position assigned and line number and personnel rosters to include employee name, phone number, seat assignment, information technology asset identification, work phone number, core competency and other tailored information as required and ensure the information is current and accurate.

Education/Experience

• Minimum three years’ experience in administrative support preferably supporting the Marine Corps or other military branch. Desired background in customer service-related field.
• Bachelor’s degree in business or a related field may be substituted for two years of experience.
• Experience with the Defense Travel System and Joint Travel Regulations
• Experience with SharePoint
• Must be fluent with the Microsoft Office Suite including Word, Excel, Power Point, and Outlook

Reports To

LTE Program Manager

Security Clearance Requirements

There is no clearance requirement for this position.

Travel Requirements

There is no travel anticipated for this position.

Benefits & Compensation

• New employees are eligible to participate in the company’s benefits plan on their day of hire unless
• Medical Insurance
• Vision & Dental Insurance
• Long Term & Short-Term Disability, Group Life and AD&D Insurance
• Flexible Spending Plan
• Health Savings Account
• 401(k) Savings Plan – 100% match for the first 3% contributed plus 50% of the next 2% contributed. (no vesting period and eligibility is your date of hire).
• Paid holidays – Eleven (11) per year
• Paid Time Off - One hundred-twenty (120) accrued hours per year
• Professional Development Program
• Salary will be determined based on the individual’s education and experience level

noted otherwise.

Overview

Lumbee Tribe Enterprises, LLC (LTE) is an 8(a) certified, Tribally Owned and Operated government services provider, and subsidiary of Lumbee Tribe Holdings, Inc. (LTH), which is wholly-owned by the Lumbee Tribe of North Carolina. We are a Native American, 8(a), Disadvantaged Small Business with a primary NAICS code of 541611. Our reputation for excellence is built on providing defined and repeatable support and services to agencies across the U.S. Government.

Equal Employment Opportunity Policy Statement

It is the policy of Lumbee Tribe Holdings, Inc. and its subsidiaries (the “Company”) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees in California) or because he or she is a protected veteran. It is also the policy of the Company to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees in California) or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of the Company will not be subject to harassment on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees of California) or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

NOTE: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required of this job.