Assistant Business Manager

Education and/or work experience required/desired:

• MS Office skills, specifically Microsoft Excel.
• Strong organizational and interpersonal skills.
• Flexibility and diversity of effort necessary to respond to changing job requirements and situations.
• Must be willing to work extra and/or irregular hours as required.
• Display a high standard of ethical conduct. Exhibits honesty and integrity. Refrains from theft-related, dishonest, or unethical behavior
• Displays a high level of initiative, effort, and commitment towards completing assignments efficiently. Works with minimal supervision. Demonstrates responsible behavior and attention to detail.
• Respond appropriately to supervision. Follows policies and cooperates with supervisors.
• Aligns behavior with needs, priorities, and goals of the organization.
• Expresses information to individuals or groups effectively, considering the audience and nature of the information. Listens to others and responds appropriately .
• Ability to communicate effectively, both orally and in writing with vendors, managers, and other personnel.
• Must have NYS driver’s license.
• Ability to lift 30 pounds.
• Minimum 2 years Business or Accounting degree.

Duties and Responsibilities:

• Input invoices into accounting system.
• Work with Business Manager to maintain payment records and track purchases/payments.
• Establish and maintain relationships with vendors.
• Schedule/track meetings by taking notes and distributing meeting minutes to appropriate personnel.
• Book necessary travel for personnel.
• Organize and maintain vendor and personnel files.
• Collate and distribute mail.
• Coordinate office activities.
• Order and maintain office supplies and equipment.
• Write and distribute POs for daily operations.
• Maintain safety logs and reports.
• Support operations as needed.
• Additional tasks as needed.