Administrative Assistant II

What we offer

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

Job summary

The Administrative Assistant II will provide critical support to the Vice President of National Accounts, who travels 50-60% of time. Additionally, they will be responsible for providing operational assistance to the National Accounts department.

You will

• Travel coordination
  • Arrange travel (airfare/lodging/transportation) including preparation of detailed itineraries.
  • Coordinate travel and accommodations for visitors/guests.
• Expense and account reconciliation
  • Prepare and submit expense reports.
  • Prepare and route check requests.
  • Review/reconcile monthly financials and corporate credit card.
• Schedule management assistance
  • Assist VP with calendar prioritization and scheduling (virtual and in-person)
  • Arrange events such as dinners, golf outings and team events
• General administrative and clerical tasks
  • Preparation and dissemination of division communications, reviewing and editing correspondence, reports, and presentations.
  • Coordinate and prepare materials for division meetings (internal and external). Includes, monthly division meetings, department staff/team meetings, and external marketing meetings (i.e. trade shows, client functions).
  • Prepare department reporting. Includes supporting documentation for annual report, national advertising board, executive key metrics/measurement, board meeting materials, and client specific requests.
  • Monitor and maintain department systems and resources.
  • Answer, screen, and route calls appropriately.
  • Maintain and update divisional organizational charts.
  • Prepare reports, memos, letters, and transcribe notes.
  • Monitor inventory and order office and meeting supplies.
  • Receive deliveries; sort and distribute incoming mail.
  • Prepare and coordinate documents for signatures as needed.
• Special projects and other duties as assigned
• Convention assistance

You have

• 2 years of previous administrative experience.
• Strong interpersonal skills; ability to work collaboratively and build cross-functional relationships with key members across the organization.
• Friendly and professional demeanor.
• Sound judgement and decision-making abilities.
• Advanced organization skills and attention to detail.
• Highest level of integrity to manage confidential information.
• Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexity.
• Advanced proficiency in Microsoft Office products and other relevant software.
• Excellent verbal and written communication skills.
• Willingness to learn and acquire new skills.
• Ability to work independently.
• High School Diploma or GED.

Working Conditions

• Fast-paced, high-pressure office environment.
• Standard working hours, based on a 40 hour work week.
• Additional working hours required as needed to complete testing assignments and projects on schedule.
• Minimal travel as required for business needs.

About SERVPRO

For more than 50 years, SERVPRO® has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada. Our 2,200+ individually owned and operated franchises are supported by our dedicated headquarters team. We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together.

SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.