Part-time Accounting Specialist

Position Vacancy

Accounting Specialist – Part-time

Gila County, Arizona

College and Area Information:

Gila Community College’s District Offices are located at Gila Pueblo Campus in Globe, Arizona. Additional locations include Payson Campus, a Regional Training Center in Miami, and a satellite location in Hayden. Gila County is a unique and beautiful slice of the American Southwest that offers a variety of scenic natural environments, cultural and historical experiences, and thriving communities to discover and enjoy. (Discover Gila County - Official Tourism Website) Gila County Provisional Community College District partners with another Arizona community college to provide accredited educational programs within Gila County as Gila Community College pursues independent and accredited status.

Organizational Relationship and Work Hours Expectations:

This position reports directly to the Interim President of the College. This position is expected to divide work hours between both the Gila Pueblo Campus (Globe) and the Payson Campus as directed and/or necessary. This is a part-time position generally consisting of no more than 19.5 hours per week, with occasional weeks up to 29 hours, as scheduled and approved by the supervisor. The College’s business office hours are 8:00 a.m. to 5:00 p.m., Monday – Friday.

Required Qualifications:

Knowledge, skills, and abilities anticipated as necessary to effectively perform this job. An equivalent combination of education, training, and experience will be considered.

• High school diploma or equivalent required.
• Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card, as necessary.
• One year of direct experience with fiscal/business office practices/procedures including AP/AR functions and other general accounting processes.
• Possess excellent data entry skills with a high level of attention to detail.
• Proficiency in Microsoft Office including Word, Outlook, and Excel. Strong spreadsheet skills are a plus.
• Possess excellent interpersonal and customer service skills.

Preferred Qualifications:

• Possess education, certification, and experience providing advanced knowledge, skills, and abilities in various area of bookkeeping and/or accounting.
• Ability to effectively operate within various accounting and fiscal management software platforms.
• Familiarity with and understanding of safe work practices particularly when performing general physical activities, technology utilization, and repetitive data entry.

Essential Functions:

• Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
• Ability to operate and troubleshoot various accounting and record keeping platforms via desktop and/or tablet.
• Ability to provide effective assistance to College stakeholders in a variety of business environments requiring critical thinking, organization, and the use of inter-personal and communication skills in a professional manner.
• Functions/duties as listed in Procedure 5012.02 Employee Classification General Responsibilities.
• Additional position specific essential functions are listed below.

Additional Position Specific Essential Functions are listed below:

• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Operate computers programmed with accounting software to record, store, and analyze information.

• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Comply with federal, state, and College policies, procedures, and regulations.

• Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
• Receive, record, and bank cash, checks, and vouchers.
• Code documents according to college procedures.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile or note and report discrepancies found in records.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Match order forms with invoices and record the necessary information.
• Prepare and process payroll information.
• Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Calculate and prepare checks for accounts payable.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Reconcile records of bank transactions.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Calculate costs of materials, overhead, and other expenses, based on estimates, quotations, and price lists.
• Prepare purchase orders and expense reports.
• Prepare trial balances of books.
• Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses as directed.
• Maintain inventory records.

Physical Abilities:

Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.

Application Information:

Applicants should upload a resumé and/or other documents as may be requested and complete the Gila Community College application questions available on our employment website Recruitment (adp.com).

The submission of all required application materials for the screening committee’s review is the responsibility of the applicant. Skills testing may be administered. Applicants must be prepared to interview at their own expense.

Closing Date:

The position is open until filled. Review of applications will begin immediately and continue until the successful candidate is identified.

Compensation and Position Availability:

The initial position compensation is $17.94 - $25.11 per hour. This part-time position will generally work no more than 19.5 hours per week. The anticipated position start date is as soon as practicable once position is offered and accepted.