Project Coordinator

POSITION: Project Coordinator

OFFICE LOCATION: Mammoth Lakes, CA

FUNCTIONAL AREA: Sierra Headwaters Region

SUPERVISOR: Mammoth Lakes Office - Project Manager

EMPLOYMENT STATUS: Full-Time, Non-Exempt

COMPENSATION: $27.00 / hourly

California Trout offers competitive compensation commensurate with experience; health benefits (medical, dental, and vision), retirement plan with matching, generous holidays, PTO benefits, and sabbatical leave.

California Trout (CalTrout) is a nationally recognized and highly effective 501(c)3 conservation organization headquartered in San Francisco. For over 50 years, CalTrout has championed initiatives focused on solving complex resource issues that balance the needs of fish, water and people. CalTrout has six regionally based offices located in key geographies to address some of the most complex conservation issues. Our professional staff drives innovative, science-based solutions that work for the diverse interests of fish, farms, commerce and the community. CalTrout is backed by an enthusiastic Board of Directors, along with highly committed donors and a strong membership base.

JOB BRIEF:

California Trout is seeking a motivated professional to join our team as a full time Project Coordinator out of the Mammoth Lakes, CA office in CalTrout’s Sierra Headwaters Region. The Sierra Headwaters Region stretches from the Southern Sierra to the Lassen National Forest and encompasses nine National Forests. Our regional goals are the protection and restoration of degraded mountain meadows, facilitating native trout recovery, protecting source waters, and enhancing forest health in priority watersheds. The Project Coordinator will oversee the day-to-day administration and management of several ongoing projects throughout the Sierra Headwaters Region. A strong candidate will have knowledge and experience in environmental compliance, database experience, meadow restoration, governmental invoice and reporting, outreach with various stakeholders, and working with project managers and field technicians.

Diversity

CalTrout strongly embraces diversity and inclusion principles throughout our organization.  We value the many perspectives that arise from a variety of cultures, races, gender, religions, national origins, ages, sexual orientations, and other ways we identify ourselves. CalTrout recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status. Our organization expects its employees to both respect and encourage the range of perspectives present inside the organization and with our valued partners.

DUTIES and RESPONSIBILITIES:

• Project Coordination
  • Prioritize, coordinate, and manage a variety of projects and complex tasks
  • Collaborate with CalTrout staff and external stakeholders, agencies and funders
  • Disseminate information internally and externally
  • Highlight program successes in multiple media formats
  • Process travel requests, contracts, and purchase orders
  • Assist with educational activities and special events
  • Gather field information, compile data, and write reports
  • Cultivate and maintain strong working relationships

• Grant Administration
  • Coordinate with San Francisco grants administration team
  • Input data into the CT QuickBooks Enterprise Invoicing System
  • Prepare monthly and quarterly invoices to agencies
  • Manage Vendor bills submissions to ensure timely invoicing to agencies
  • Maintain tracking for expenditures, timelines, reporting

SKILLS and KNOWLEDGE:

• Demonstrated leadership and supervisory experience, including ability to motivate, lead, set objectives, and manage performance and evaluations.
• Experience in project permitting for CEQA and NEPA compliance
• Excellent verbal and written communication skills, including the ability to articulate complex conservation issues, and California Trout’s mission and goals to a wide range of audiences.
• Experience working with state/federal agencies and knowledge of government procedures, and of federal and state laws that affect California’s fisheries and watersheds.
• Working knowledge of computers and software including MS Office Suite, Abode Creative Cloud, and/or GIS preferable.
• Experience in leading field crews, planning and coordinating scientific data collection and analysis, and report writing.
• Detail-oriented organization and time-management skills.
• Ability to work independently on day-to-day activities to carry out project tasks.

MINIMUM QUALIFICATIONS:

• BA/BS degree in biology, fisheries, hydrology, natural resource science or related planning or natural resources field.
• 2-5 years’ experience managing various aspects of restoration projects, including strategic planning, permitting and environmental compliance, community engagement, grant management, contract and budget management, subcontractor management, timelines and deliverables.