Benefits Coordinator/HR Generalist

As an HR Generalist and Benefits Coordinator, you will be required to fulfill several duties throughout the HR-Payroll Department, including but not limited to Worker Compensation claims, keeping up to date on wage and hour laws and making sure the company is in compliance across all states the company does business in, supporting the payroll team in payroll compilation, review and submission, and fully responsible for the Benefits of the company. The benefits portion of the job includes but is not limited to: medical, dental, vision, Aflac, 401K, disability and life policies; Open Enrollment, payroll deductions, and measured eligibility tracking. Worker Comp will include, timely and accurate submission of general workers’ compensations claims to insurance company; collaborate closely with internal teams to gather necessary documentation for successful claim submissions; maintain comprehensive understanding of insurance policies, coverage limits and claim reporting protocols, maintaining meticulous records of all claim-related correspondence and documentation and supporting the audit each year. Payroll will require gathering and analyzing all information pertaining to payroll activities of theatre locations and ensuring that timekeeping and pay are accurately captured in the payroll software. On a bi-weekly payroll process, Friday and Monday, you must be able to identify and correct payroll-related errors before transactions processing schedule, and must have an affinity for number and details, great math skills, have willingness to work on a team, and can plan and perform duties far in advance of the final deadline. This position also includes assisting onboarding and Employee Records duties. This portion will review applicant onboarding documents for accuracy and completion, finalize and approve onboarding paperwork, run SSN and E-Verify processes, assist with reporting, tracking, and other duties as assigned by the HR department. This is a full-time position, that will average 40 hours a week, with some seasonal or busier times requiring extra hours.

RESPONSIBILITIES

Job Duties include but are not limited to:

• Open Enrollment – documentation, communications to company, understanding of policies offered and premiums associated with plans
• Tracking employee eligibility outside of open enrollment, including measured eligibility
• 401K Annual consensus and quarterly eligibility
• Benefit and 401K Audits
• Deduction changes in the Payroll Software
• Lead and manage the timely and accurate submission of workers’ compensation claims to the insurance company.
• Comprehensive understanding of insurance policies, coverage limits, and reporting protocols.
• Effectively communicate with insurance adjusters, providing them with relevant information, documents and updates throughout the claims process.
• Review and analyze claims to determine the appropriate course of action, ensuring proper handling and resolution.
• Foster and maintain strong relationships with insurance company representatives and adjusters.
• Ensure strict compliance with all regulatory requirements and deadlines associated with claim reporting.
• Lead negotiations and settlements of claims to achieve favorable outcomes for the company
• Provide guidance and training to internal teams on best practices for claim reporting and documentation.
• Gathering and examining timesheets to ensure accuracy and communicating with location managers throughout the circuit for error correction.
• Reconciling tips reports, ensuring compliance, and tracking minimum wage make ups
• Monitoring of payroll-related issues, tips recording, certificates and compliance on Liquor Liability and Driving records
• Ensuring that employees’ compensation, deductions, overtime work is calculated appropriately
• Capturing approved Paid Time Off.
• Addressing queries about payroll-related issues
• Working to resolve discrepancies in payments as a matter of urgency
• Recording of mileage and other reimbursement requests of employees
• Creating After-Payroll reports necessary for analysis and review by other departments
• Assisting in creating reports for compliance audits
• Printing and Mailing of 1095s every February of each year
• Printing and Mailing of W2s for closed locations, if any, every January of each year
• Processing new hires and rehires for the company in our HR software, including

SSN Verification E-Verification I9 Compliance

• Tracking expiring employee records and assigning appropriate renewal checklists.
• Ensuring updated employee records including certifications renewal notifications
• Engaging in cross-training and handling some of Records’ tasks, if required
• Fulfilling other clerical roles, special tasks or projects assigned from time to time as needed.

§ Any other duties required by supervisor.