Facilities Space Inventory Specialist - Full-time / Part-time

S05364P

Facilities Space Inventory Specialist

Facilities Mgmt_Gen Services

Arlington

Facilities/Construction

Full-time

Standard

Monday-Friday; 8:00am-5:00pm.

External and Internal

Salary is commensurate based on qualifications and relevant experience.

Funding expected to continue

Monthly

Yes

We are proud to offer a comprehensive benefits package to all our employees at the University.

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The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Updating, tracking, verifying and supporting the university’s space inventory management system for internal and external data reporting accuracy.

• Support Design and Construction:
  • Spot check as built construction/dimensions on campus. (Both before design and after construction);.
  • Work with design team on backgrounds for potential renovations to ensure measurements are correct from CASIM.
  • Process approved space requests.
  • Update space request logs and file copies in jobs folder, e-builder and distribute to Construction Coordinators.
  • Evaluate move plan data and identify information that impacts CASIM and space inventory.
  • Substantial completion (SCF) processing; Obtain, organize, and file before and after photos of projects for future use.
  • Generally, assist with space access as needed.
• Data Maintenance:
  • Maintain detailed facilities space inventory using CASIM (Computer Aided Space Inventory Management) database system.
  • Input data for new buildings and modify existing data for renovations.
  • Modify data due to reclassification of room types.
  • Update space inventory database based on department re-locations.
  • Review, correct, and process incoming survey data.
  • Maintain departmental hierarchy.
  • Periodically contacting the President’s and the Provost’s office to keep track of the changing departmental hierarchy in order to accurately identify departmental space occupants.
• Project Coordinator:
  • Coordinate annual survey participation from every department across campus (180+).
  • Develop online reference and training materials for both THECB space inventory coding and CASIM website navigation.
• Performs other duties as assigned.

• Bachelor’s Degree with three (3)+ years of direct job-related experience.

• Five (5)+ years of direct job-related experience.
• Five (5)+ years employment in higher education environment.

• Knowledge of Texas Higher Education Coordinating Board space inventory codes.
• Working knowledge of database systems.
• Excellent organizational skills.
• Ability to identify, analyze, and solve problems.
• Detail oriented, self-motivated.
• Quick learner with an ability to assume responsibility.
• Excellent communication (verbal and written) skills.
• Ability to work well with people in all levels of the organization.
• Ability to gather information from construction coordinators, the AutoCAD manager, and departmental space respondents for each construction/renovation update.
• Assume responsibility as the subject matter expert on the Texas Higher Education Coordinating Board’s (THECB) space inventory codes and knowing how to accurately apply all code types to each space.
• Ability to verify coding accuracy by site-verifying multiple room locations across campus, notifying the Registrar’s Office of any space inventory updates that impact instructional space.
• Ability to develop productive and reliable relationships with departmental survey respondents (130+) in order to track changes that occur outside of the scope of Facilities Management renovations and outside of the annual space inventory survey.
• Ability to annually verify that previous year’s survey respondents are still available to complete the upcoming space inventory survey; finding respondent replacements for those who are no longer available.
• Ability with using audio/video software to create web-based tutorials for survey respondent training purposes and reviewing all incoming data from survey respondents.
• Ability to recognize erroneous THECB coding provided by survey respondents and then correcting that data.
• Ability to further educating the respondent on THECB coding to reduce similar errors in the future, ensuring 100% accuracy of space classification across campus.

• Responsible for use of University issued keys, access card, and University vehicles. Must be able to drive a university vehicle.

• Some exposure to outside elements when verifying space across campus.

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email .

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Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.