ADMINISTRATIVE ASSISTANT (DSS)

Dana Safety Supply is seeking an Administrative Assistant at our Harlingen, TX location.

About Us:

Dana Safety Supply (DSS) is a major distributor of Emergency Vehicle Lights, Sirens, Vehicle Equipment, Tactical Duty Gear, and Apparel for Police, Fire, Security and Public Safety Professionals. We have multiple locations in 13 states and employee more than 400 team members. DSS is a subsidiary of the Duval Motor Company, a company that has been in continuous operation, and under the same ownership since 1916.

We offer a rich suite of benefits to include 401k, Health and Dental Insurance, Flexible Spending Account, Paternity Leave, Paid Time Off, a robust wellness program and much more.

Access our website for more details www.danasafetysupply.com.

Job Summary:

Responsibilities include, but are not limited to:

• Ensure the inventory at the DSS location warehouse matches the inventory in the accounting software
• After items are verified by the shipping / receiving person, acknowledge receipt of the items within the accounting software
• Ensure open orders are reviewed and items shipped to customers
• Assist with vehicle install schedule
• Update the tracking spreadsheet that cross references vehicle orders with the DSS sales order, maintain the schedule vehicle ETAs, ensure all necessary equipment for installs are received prior to vehicle arrival
• Coordinate with Install Manager the scheduling of the actual install based on equipment and vehicle arrival
• Order entry and tracking
• Assist General Manager with order entry and tracking
• Input phone orders into the system and track their status
• Special projects and assist with daily management reports
• Determine customer needs and propose appropriate service needs.
• Meet or exceed the new business sales goals.
• Complete required Customer Service Agreements (unaltered), reports and other paperwork in a timely manner and in accordance with Company policy.
• Develop and maintain an awareness of market behavior and competitive trends and respond accordingly.
• Regularly meet with General Manager to review weekly sales activities, progress on goals, and status of prospective customers.

• Provides word processing support for the branch
• Files accounting work, correspondence, and other records.
• Provides backup support for any accounting or service clerical position on an as-needed basis.
• Composes and prepares routine correspondence.
• Greets visitors, ascertains the nature of their business, and conducts them to the appropriate person.
• Orders/purchases supplies.
• Maintains office equipment (i.e., copiers, printers, fax machines, etc.).

All applicants are required to demonstrate the ability to pass all pre-employment testing to include: background checks, motor vehicle check and pre-employment drug test and be able to present a valid driver's license.

EOE/Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Pursuant to the Immigration Reform and Control Act of 1986, all applicants who are offered employment must produce documents establishing their identity and authorization for employment in the United States. These documents must be produced no later than three (3) business days after employment commences. In addition, all new hires will be required to verify their employment authorization under oath by signing Form I-9 upon commencing employment.

Version: 4/2024