Office Administrator (With QuickBooks experience)

Office Administrator (With QuickBooks experience)

Madera, CA

Salary : $23 per hour

About the company:

A dynamic organization committed to providing top-notch technology solutions to our clients. Our team prides itself on delivering exceptional customer service and maintaining a deep understanding of the intersection between technology and business operations. We operate with a close-knit team approach, emphasizing effective change management to minimize downtime and maximize efficiency. If you're passionate about technology, excel in customer service, and thrive in a collaborative environment, we want you to join our team.

About the job:

Our company is seeking an

Office Administrator (With QuickBooks experience) to join our team and contribute to our continued success. The ideal candidate will possess a strong attention to detail, exceptional organizational skills, and a proactive approach to handling various administrative tasks. This role requires proficiency in administrative excellence, customer service, financial and accounting support, as well as effective team collaboration.

Duties and Responsibilities:

Administrative Excellence:

• Oversee general office activities, including managing phone calls, emails, and incoming/outgoing correspondence.

• Maintain organized and efficient filing systems for documents and records.

• Assist with scheduling appointments, meetings, and managing the office calendar.

Customer Service:

• Present a friendly and professional demeanor when meeting with clients, whether in our office or theirs.

• Address customer inquiries, direct them to the appropriate team members, and ensure their needs are met.

Financial and Accounting Support:

• Assist with financial transactions, including processing invoices, preparing deposits, and tracking expenses.

• Collaborate with the finance team to ensure accuracy in financial records and reports.

• Proficiency in QuickBooks and basic accounting skills preferred.

Team Collaboration:

• Work closely with our sales, support, and administrative teams to ensure seamless coordination and communication.

• Assist with special projects and assignments as needed to support the company's success.

Qualifications:

• Proven experience in administrative support roles.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with QuickBooks or other accounting software is a plus.

• Ability to prioritize tasks and manage time effectively.

• Bachelor's degree or equivalent experience preferred.

• Detail-oriented with a commitment to thorough documentation.

• Willingness to work in Madera, CA.