Administrative Associate

Primary responsibilities include administrative support for the Edward Dean Museum as needed. Administrative support may include: records maintenance, reports, bookkeeping, accounting, etc.

For this position you will be required to work three days a week on site at the Edward Dean Museum; Thursday, Friday, and Saturday from 8:45-5:15 with a half hour lunch.

Essential Duties/Responsibilities:

An individual must be able to perform each essential duty and responsibility satisfactorily.

• Assist and provide administrative services such as attending meetings, coordinating preparation of administrative materials and procedures, and coordinating training
• Maintain records, files and calendars
• ·Prepare correspondence and reports such as monthly statistics
• Collect and organize data for grants and projects, as required
• Order supplies as needed
• Assist with operations questions
• Provide support for special events
• Oversee account receivables and expenses. This includes payment of EDI and miscellaneous invoices, credit card coding, check requests, petty cash disbursement, reviewing of expense reports, provide supporting receipts, update and manage multiple budgets
• Assist Supervisor with additional tasks as needed

Requirements

An individual should possess the knowledge, skills, and abilities listed and meet the amount of education, training and/or work experience required.

• HS Diploma or GED required
• Administrative experience required
• Must be detail oriented, and have excellent communication skills
• Solid organizational skills
• Applicants must be proficient in Microsoft Office (Including Excel, Word, and Outlook)
• Ability to work well independently and within a team
• Exercise sound judgment, and maintain appropriate confidentiality
• Other duties as assigned

Physical Requirements:

• Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.
• Occasionally lift, push/pull, hold/carry of items weighing up to twenty-five (25) pounds such as files, books, and other materials. up to twenty-five (25) pounds such as files, books, and other materials.

Benefits

LOCATION: Edward Dean Museum, Cherry Valley, California

HOURS PER WEEK: 24

HOURLY RATE: $17.00