Accounts Payable

Job Summary: Accounts Payable Clerk

The Accounts Payable Clerk plays a crucial role in maintaining the financial integrity of Ross Downing by ensuring accurate and timely processing of invoices and payments. This position requires a keen eye for detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Duties/Responsibilities:

1. Invoice Processing:

• Review and verify invoices for accuracy, completeness, and appropriate authorization.
• Code invoices with proper general ledger account codes.
• Enter invoices into the accounting system with accuracy and efficiency.

1. Payment Processing:

• Prepare and process payment runs in accordance with payment terms and company policies.
• Reconcile vendor statements to ensure all invoices are accounted for and paid on time.
• Address and resolve payment discrepancies with vendors.

1. Vendor Management:

• Communicate effectively with vendors to obtain necessary documentation and resolve invoice discrepancies.
• Maintain accurate vendor records, including contact information and payment terms.
• Establish and maintain positive relationships with vendors.

1. Month-End Close:

• Assist in month-end closing processes related to accounts payable.
• Provide support for financial audits and internal audits as needed.
• Reconcile and verify expense report receipts and documentation.

1. Recordkeeping:

• Maintain organized and accurate electronic and physical records of all accounts payable transactions.
• Assist in the development and maintenance of accounts payable procedures.

Preferred Skills/Abilities:

• Effective communication skills to collaborate with various departments.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team.
• Knowledge of automotive dealership accounting practices (preferred but not required).

Education and Experience:

• High school diploma or equivalent.
• Accounting or finance education is a plus.

Benefits:

• 401k, health, dental, vision, and life insurance plans available.