Contracts Administrator - Finance

What's the difference between a job and a rewarding profession?

One is simply a means to an end; the other provides meaningful work with a sense of purpose and belonging.

At The Retreat, we believe the work we do is meaningful and rewarding. We are committed to ending intimate partner violence in our community by providing no-fee counseling, legal services, shelter, and education programs to anyone experiencing abuse or sexual assault.

The Retreat offers an excellent benefits package, including medical, dental, vision, life insurance, and a generous paid time off policy.

Contracts Administrator - East Hampton, NY office/hybrid. M-F, 35hrs/wk

Produce all grant related vouchers, budgets, draw downs and reports. Manages budget preparation, financial reporting and cash management related to grant management and budgeting.

Duties include:

Finance Operations

• Process/prepare all bank reconciliations
• Participants in year-end audit preparation
• Maintain depreciation schedule and create related monthly entries
• Assist processing grant applications.
• Supervise accounting staff and oversee payroll, A/P, A/R, and Thrift Store Accounting Operations
• Manage special projects and lead project teams

Grants Administration

• Prepare vouchers for local, county, state, and federal grants, including preparing voucher packets, posting bills, reconciling contract expenses to the general ledger, tracking grant spend downs and ensuring reporting requirements are met; document personnel changes and budget amendments, create related correspondence
• Communicate with program staff to ensure alignment of program and financial objectives
• Track and prepare funding foundation renewals; create related documentation, spreadsheets and correspondence

Qualifications:

Bachelor's degree in Accounting or related field and 5+ years of experience non-profit fund accounting or an equivalent combination of education and experience sufficient to perform the duties of the position. Must have previous experience with grant budgets and requirements. 2+ years managing accounting professionals. Upon hire, pass, and maintain DOJ Financial Management Certification.

• Highly proficient with Microsoft Office Suite including Word and formula-based Excel Spreadsheets
• Experience with accounting software and strong data processing; Fund EZ is a must and Paychex is a plus
• Solid understanding of accounting process, knowledge of GAAP, and financial and cash management required
• Well-organized with project management and problem-solving skills and the ability to prioritize standard workload
• Valid NYS Drivers license

THE RETREAT, INC. IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE BASED ON RACE, CREED, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, MILITARY STATUS, VETERAN STATUS, AGE, MARITAL STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY, PREGNANCY-RELATED CONDITION, GENDER IDENTITY, RELIGION, GENETIC PREDISPOSITION, FAMILIAL STATUS, ANCESTRY, PRIOR ARREST OR CONVICTION RECORD OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW.