Payroll Benefits Specialist

Editech Staffing does not partner with external agencies, no C2C, no sponsorship

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

*Completion of I-9, verifying US Citizenship

Onsite - Vero Beach, Florida

Our client is seeking a Payroll/Benefits Specialist to join their team! The Payroll/Benefits Specialist aids with & facilitates the payroll processes for all locations. This role administers employee health & welfare plans, acts as a liaison between employees & insurance providers. This position resolves benefits-related problems. The Payroll/Benefits Specialist ensures benefit plans adhere to federal/state regulations.

Job Summary

Payroll

• Bi-WEEKLY- for 185 employees in Seven Southeastern states. Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave, holidays, deductions, withholding, & other information.
• Ensures proper processing of payroll deductions for taxes, benefits, & other deductions.
• Prepare payroll general ledger entry from ADP export & submit in AX
• Prepare monthly payroll accrual & submit in AX
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Export, prepare and audit quarterly PTO report for distribution to managers
• Export, prepare and audit year-end reporting
• Audit, prepare & manage distribution of 1095-C and W2 documents
• Prepare & submit quarterly Multiple Worksite Reports (BLS)
• Prepare & submit periodic US Census data

Benefits & HR

• Assists with the administration of health and welfare plans, including enrollments, changes, & terminations.
• Processes required documents through payroll & insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests/questions.
• Assists with pre-employment requirements including pre-employment background checks, MVR, & drug screens, etc.
• Reconciles multiple benefits invoices/statements each month. (AP experience helpful not required)
• Conducts audits of payroll, benefits, or other HR programs & recommends corrective action.
• Complete new hire & exiting employee checklists.
• Answers phones & routes calls, handles other administrative duties.
• Conduct new hire requirements including orientations, new hire packets, new employee files, etc. Processes Terminations as needed.
• Assists with annual open enrollment for benefits, including setup of new insurance vendor feeds with ADP & monthly billing process.

Benefits & HR-Continued

• Become familiar with ADP HR Expert Payroll & HRIS system nuances for entering employee data to pull reports. This role will work in this confidential HRIS system daily.
• Report Auto/Workers Compensation Claims immediately, oversee the coordination of the entire claim. Manage all tasks related to accidents including prompt removal of vehicles from any fee-charging sites, scheduling of repairs, coordination of rental cars, prompt scheduling of required medical treatment for work-related injuries, maintain frequent contact with any injured employee to ensure they are receiving the required treatment.
• Quarterly: track OSHA data & annually file OSHA 300A report.
• File annual EEOC report
• Handle Certificate of Insurance (COI) requests
• Process Unemployment Claims, Research & protest invalid claims.
• HRIS System & Microsoft Dynamics AX ERP System
• Enters maintains, and/or processes information in the ERP & HRIS (ADP Workforce Now) system; information may include employees hourly rates, salaries, or paid leave & holidays, deductions & withholding, address changes, etc.
• Creates & Pull reports from the HRIS system regularly. Benefit Census-related data for annual open enrollment, Compensation data, Turnover reports, benefit enrollment data, PTO data, etc.

Required Qualifications

• High School Diploma Required. Associate degree in Business/Human resources or related field and/or equivalent experience.
• Three-Five years of experience in Hands ON Payroll Processing
• Employee Benefit Plan Administration/HR principles, payroll reporting, including payroll related tax filings, & administrative HR functions experience a must.
• Three Years MINIMUM hands-on experience in full payroll processing Required.
• Excellent verbal/written communication skills.
• Strong organizational skills.
• Working understanding of basic human resource principles, practices, & procedures.
• Demonstrate proven time management skills with a proven ability to meet deadlines.
• Proficient with or the ability to quickly learn HRIS & Microsoft Dynamix AX ERP software.
• Ability to function well in a high-paced environment.
• High level of proficiency in Excel.
• Minimum Typing Speed of 55 WPM
• Demonstrates a Natural Curiosity to research & problem solve to determine how to address issues, provide improvements to processes.
• Exhibit & display a willingness to do more than follow directions, take initiative.
• Able & willing to read, follow, & complete detailed HR Process checklists to ensure all steps are completed.
• Takes pride in learning how to do things correctly, open to input, and demonstrates a desire to improve processes without shortcuts.
• Understanding of the importance of maintaining confidential data.
• Prolonged periods of sitting at a desk & working on a computer.
• Ability to walk frequently throughout the day.
• Must be able to lift to ten pounds at times.

Desired Qualifications

• Certified Payroll Professional (CPP) Certification preferred.

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