Executive Administrative Assistant

Executive Administrative Assistant

Overview

Deliver top-tier administrative assistance by crafting comprehensive reports, managing information inquiries, and executing routine administrative tasks, including drafting correspondence, welcoming visitors, coordinating conference calls, and organizing meetings.

Responsibilities

• Assist executive with time management and calendar scheduling for both daily tasks and long-term projects and priorities.
• Maintain strict discretion and confidentiality regarding legal and executive matters.
• Ensure executive readiness for upcoming appointments.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Coordinate all meetings and travel arrangements, prioritize meetings, and communicate relevant details to participants.
• Manage conflicting priorities to maintain workflow, ensure project completion, and meet critical deadlines.

Requirements

• High School or General Education Diploma required.
• 5+ years of related experience (post-secondary education may substitute experience).
• Strong ability to prioritize tasks effectively.
• Proficiency in advanced technology.
• Demonstrated organization and time management skills to handle diverse responsibilities efficiently in a fast-paced environment.
• Excellent communication skills, both oral and written, characterized by clarity, conciseness, and persuasiveness.