Administrative Assistant

Works directly for the Transportation Operation Manager. In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

• Must be a self-starter and have excellent organizational skills.
• Must have excellent computer skills and be able to utilize the entire Microsoft Office.
• Must be a team player.
• Must possess working knowledge of personnel and human resource procedures.
• Must have good working knowledge of the Fort Polk Transportation function.
• Provides the Division Manager with clerical assistance as needed.
• Sets up and handles requests for lease vehicles from the rotational units coming in for training.
• Maintains records for lease vehicles and handles delivery and turn in.
• Accounts for employee payroll records.
• Maintains personnel files.
• Handles drug testing program for all employees.
• Maintains an operational database that accounts for work performed by customer cost.
• Assists with fleet management records and GSA reporting.
• Responsible for management of supplies and office equipment.
• May assist with dispatching during periods of high workload.
• Complete records and reports for vehicle usage