Division Order Manager

Position Summary:

Manage and support the Division Order department to ensure proper payment of crude oil purchases from the Illinois Basin. Provide excellent supplier and customer service to mineral owners and producers of approximately 40,000 active owners, 400 operators, and 5,000 active lease connections. Ensure positive relationship pertaining to business partners and Division Order team. Responsible for governmental compliance reporting including 1099’s and unclaimed property obligations.

Principle Duties and Responsibilities:

* Lead and manage the Division Order team.

* Ascertain objectives, standards, and goals to enhance staff performance.

* Ensure proper documentation, data control, and risk management processes and procedures are in place.

* Function as Custodian of Records along with responsibility for all data entered in the data system including, but not limited to, all legal aspects of ownership for crude oil purchases for Division Order purposes.

* Primary point of contact for Division Order department with oil producers, attorneys, and mineral owners along with others in the oil and gas sector for complex problem resolution that cannot be resolved by direct reports, along with maintaining business relationships in the oil and gas sector.

* Ensure responsiveness from staff regarding requests for assistance and problem resolution from mineral and leasehold owners.

* Be the Administrator and Subject Matter Expert (SME) for PakEnergy and DocVue Exchange software and be able to assist internal and external business partner problem resolution.

* Oversee Unclaimed Property suspense account for compliance, reporting, and remittances.

* Establish and approve business rules and guidelines with direction from oil and gas attorneys. Implement both written and verbal policies and procedures.

* Organize and manage special projects, coordinating with other staff or departments as needed.

* Coordinate and approve monthly schedules for all crude oil ticket and suspense payments between Division Order, Crude Oil Gathering, Crude Oil Purchasing, Information Technology, and Crude Supply. Oversee physical check printing.

* Approve contracts and business risk regarding title requirements for new lease connections established by Crude Oil Representative.

Secondary Functions of the Job:

* Facilitate communication and information flow between the various functions of Division Order and other departments.

* Responsible for preparing Division Order annual budget, meeting financial goals, and approving all Division Order expenditures.

* Manage annual processes including but not limited to 1099 Misc forms, IRS file uploads, Advalorem tax reporting, 1042 alien tax, and 945 backup withholding.

* Approve Division Orders and Crude Gathering solutions for all ticket/owner payment errors whether through the crude oil ticket reversal and rebook process or manual entries along with requesting reimbursement.

* Responsible for subpoenas and lawsuits whereby formal answers are required by the court system on behalf of CountryMark, including occasional court appearances for testimony.

* Review suspense accounts and assign staff for review to reduce liabilities for suspense account and unclaimed property obligations.

* Approve oil and gas attorneys for Division Order title work or other legal document reviews along with negotiating legal hourly rates.

Job Qualifications:

Education

* Bachelor’s degree in Energy and Land Management, Business Administration, or similar field of study is preferred. Landman or title certification preferred.

Experience

* A minimum of five years of oil and gas experience is required. Experience with Division Order is preferred. Additionally, the desired candidate should have a minimum of five years’ experience in a people leadership role. In absence of professional education, candidate’s with a minimum of 7-10 years’ Division Order experience will be considered.

Miscellaneous Skills / Considerations / Requirements

* Ability to multi-task in high pace environment and deliver timely and accurate results.

* Strong analytical skills.

* Knowledge of basic accounting principles.

* Proficient in Microsoft Office Platform.

* Proficient in PakEnergy Compliance Software or equivalent.

* Experience with Unclaimed Property reporting and remittance.

* Initiative-taker with the ability to work independently as well as in a team-based environment.

* Display honesty, integrity, reliability, and a strong sense of ethics in all decisions, actions, and interactions.

* Ability to maintain effective working relationships with current or new owners/producers and attorneys in the oil and gas sector.

* Must be able to work in confidential environment in all aspects of the position.

* Traveling required 20% of time which may require multiple overnight stays.

* Established relationships within the Illinois Basin.

* Dynamic personality with strong people skills.

* Division Order experience or experience in real property law statutes with focus on IL, IN, KY.

* Fraud training/experience.

* Mediation skillset to resolve owner relation issues.