New River Gorge Craggin' Classic Event Contractor

Reports To: Event Manager

Classification: Contractor

Location: Fayetteville, WV  (or close driving distance)

New River Gorge Craggin’ Classic Event Contractor 

The AAC is searching for an experienced event contractor for the NRG Craggin’ Classic, which is on Sept 13-15, 2024 in Fayetteville, WV. The AAC works with event contractors to coordinate on the ground and grassroots efforts for its Craggin’ Classic Series that champion community, competency, and conservation as well as carry the mission, vision, and core values of the AAC. 

Event Contractors work with the Events Manager and together are responsible for the event planning and execution, local marketing, participant experience, and overall success of the event from conception to clean up. The contractor and Events Manager are responsible for creating events that provide an environment of inclusion and extraordinary guest experience. 

Deliverables:

• Execute the event, including tracking to budget, expense reporting, event preparation, days-of, clean-up, and follow-up reports.
• Attend a weekly meeting with the Events Manager.
• Coordinate with the Events Manager to refine goals and timelines.
• Determine volunteer roles and create a schedule of volunteer positions for the event. Assist in recruiting volunteers and oversee volunteers who help execute the event.
• Secure at least 5 local sponsors and event partners; additional sponsors and partners are welcomed.
• Secure food and entertainment.

• Organize guides and athletes for clinics and workshops.

• Orchestrate and implement a local stewardship project as part of the event.
• Hire, rent, and/or manage audio-video needs.
• Obtain all necessary permits.
• Execute a comprehensive regional marketing plan, developed by the AAC Communications and Marketing team, that is compliant with the AAC mission and brand guidelines that includes print, web, and social media channels.
• Build and maintain a positive working relationship with the community and stakeholders.
• Receive and securely store donations and event supplies.
• Additional opportunities within the scope of this contract may be proposed by the Event Manager.  

An exceptional fit will:

• Believe in the AAC vision and mission.
• Have excellent interpersonal and communication skills.
• Be an involved member of the local climbing community.
• Represent the AAC in a professional manner at all times.
• Have a minimum of 1 year experience with event production and management.
• Have experience with volunteer management.
• Have an acute attention to detail.
• Have competency with Google Suites.
• Have a creative sense of fun.

Reporting Relationship

The Event Coordinator will report to the Events Manager, Karyn Perdue. 

How to Apply

All who love the AAC mission are encouraged to apply, including people of color and Black, Indigenous, transgender and non-binary people.

Apply Online; cover letters required. No phone calls or emails, please. Only potential interviewees will be contacted.

About the AAC 

Founded in 1902, the American Alpine Club (AAC) envisions a united community of competent climbers and healthy climbing landscapes. For more than a century, the AAC has built relationships with conservation-minded organizations and government agencies, funded and documented some of the world’s most significant climbs—including historic expeditions to K2 (1938, ‘39 and ‘53), the first ascent of Hidden Peak (‘58), the first American summit of Mount Everest (‘63), and Antarctica’s Mount Vinson (‘66)—and connected climbers from a variety of backgrounds.