Accounts Receivable Billing Specialist

Who We Are

Straughan Environmental, Inc. is a successful, rapidly growing, woman owned business that provides high quality and cost-effective consulting services to a wide variety of clients in the governmental and private sectors. Straughan is committed to advancing sustainable and resilient communities. We are experts in environmental planning, design, assessments, and policy. Our staff consists of wildlife and wetlands scientists; geomorphologists and hydrologists, civil and environmental engineers; inspectors; biologists and botanists; planners; cultural resource specialists; and GIS and CAD professionals. This combination of technical expertise and an understanding of policy make Straughan a highly competitive firm and a great place to advance your career.

Job Purpose

The Accounts Receivable Billing Specialist reports to the Director of Finance and is focused on Project Accounting and Invoicing. The position will play an important role in supporting the accounting team during the monthly invoicing process. The candidate may be required to work additional hours as needed to meet both accounting and regulatory deadlines.

Duties & Responsibilities

• Set up Projects and budgets in accounting system
• Review contract terms and verifications of job setup paperwork
• Preparing and analyzing schedules for account receivables
• Review all invoices providing support timely and accurately
• Prepare complex invoices (Cost Plus, Time & Materials and Fixed Price) and complete monthly billing
• Track and submit approved invoices and ensure accuracy of the information recorded in the accounting system
• Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors
• Implement billing operations to maximize effectiveness and accuracy
• Maintain records of all customer payments, receipts, and other transaction records
• Apply company policies and procedures to resolve a variety of billing/invoicing issues
• Audit the billing information entered in the database
• Support special projects or initiatives related to the billing and AR functions
• Monitor project budgets and issue reallocation letters as needed
• Reconciliation of Accounts Receivable balances and revenue recognition
• Work with project managers to finalize invoices for submission to clients
• Provide client customer service support - respond to various billing related requests
• Review monthly billable items for accuracy
• Use paperless invoice work-flow management
• Organizing and filing of electronic invoices and related support
• Complete other duties as assigned

Qualifications

Education: Associate degree in accounting or related Certificate Program.

Experience:

• Minimum of 3 years of accounting experience required.
• Strong Microsoft Excel, Word, Outlook, and Teams skills required.

Desired Qualifications

• Bachelor's Degree in Accounting or Finance or related Certificate Program
• Experience with Unanet ERP accounting system specifically for billing.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position as required by applicable law.

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at a time.

COVID-19 vaccination is preferred for all applicants.

Straughan is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.