Event Coordinator

Job Title: Event Coordinator

Terms: Salaried - Full Time

Location: Nashville, TN

About Us: We are a full-service experiential marketing agency that creates, curates, fabricates, and executes brand experiences to engage and inspire. After 20 years in business, ABEL is consistently recognized as a leader, innovator, and influencer in the branded experiences & events industry. We are based in Nashville with offices in NYC, LA, and London with national and international capabilities. If you like to stretch your creative mind, work with your talented hands, or speak marketing jargon with top-recognized brands, we hope to see you in our shop soon.

About the Role: Event Coordinator will plan and coordinate all elements associated to execute a successful event. Act as liaison between the client and partners to bring Abel McCallister Abel's vision to life.

Essential Job Function Breakdown: 85% Event Production Planning | 15% Event Employees at Events

This role works closely with (Internal): Management, Fabrication, Art Department, Shipping & Receiving and (External): clients, partners, city officials.

Reports directly to Event Manager and must be available to work on-site at our Nashville location.

Candidate Requirements:

Experience/Education

*1+ years experience as event coordinator

*Bachelor's degree preferred

*Ability to problem solve on the fly

*Proven ability to lead teams

*Experience with an agency environment

*Strong client service skills

*Strong project management skills

Communication Skills

*Strong written and oral communication skills; ability to deliver the message clearly, concisely, and effectively

*Effective listener and communicator

*Excellent interpersonal skills, strategic thinker and has a strong attention to detail

*Interface with both internal and external customers clearly, concisely, and professionally

*Read/interpret documents/contracts/agreements

Technical Skills

*Software - Google Workspace, Microsoft Office Suite, Adobe Acrobat, Monday.com

*Specialized training/knowledge: space planning, budgeting, logistics

Additional Skills

*Ability to think outside of the box to solve problems and create new processes

*Independent judgment that aligns with the best interests of the company

*Ability to multitask and work in a high pressure and fast paced environment

*Deadline-driven, understanding the need to plan, organize, and complete tasks within a given timeframe is essential.

*Quick analytical skills

*Flexibility and ability to adapt to change

*The ability to working proactively, be a self starter

*Professional acumen/demeanor

*Teamwork/team player & customer service focused

*Maintain confidentiality when appropriate

*Integrity to handle company and client funds appropriately

*Ability to work a flexible schedule could include evening/nights, weekends, and holidays as business needs dictate

Job Duties and Tasks:

*Collaborate with creative team to deliver best-in-class concepts for client activations

*Lead all aspects of job management from proposal phase to onsite event implementation

*Assist with generating and managing contracts, COIs, NDAs, budgets, and invoices (clients and partners)

*Scout locations for upcoming projects and build rapport with landlords and/or management companies

*Research and build relationships with best-in-class partners that provide services outside agency capabilities

*Source, contract and manage all external event partners (decor rentals, security, brand ambassadors, F&B)

*Coordinate cross-functionally with internal resources for event execution (design, signage, fabrication, labor, staffing, A/V)

*Create and manage event timelines, workback schedules, run of show docs and/or production schedules for client project deliverables and in order to execute the event flawlessly

*May be asked to assist in other planning, production tasks, fabrication, printing or mailers, as needed

Benefits:

*401k

*Medical, Dental, Vision, and Life Insurance

*Unlimited PTO