Accounts Payable Specialist

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company's mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Accounts Payable Specialist
CLASSIFICATION: Non-Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking an Accounts Payable Specialist to help guide the AP department and all its functions. This role will help ensure timely payments of vendor invoices and expense vouchers, as well as maintain accurate financial records and reports. The ideal candidate will have experience managing a high-volume workload as well as mentoring and training other team members. They will also be deadline-driven, accountable, and innovative to develop processes and procedures to drive efficiency within the payables department, as well as a strong work ethic and an ALL IN attitude to achieve results.

ROLES AND RESPONSIBILITIES:

• Assist in leading the day-to-day operations of a high-volume corporate accounts payable department, ensuring timely processing of invoices and payments
• Review, input, and route vendor invoices to appropriate team members within Coupa
• Prepare and process check runs and electronic payments
• Ensure synchronization of A/P processing system with ERP system through review of daily imports
• Review invoice exceptions in A/P processing system to determine corrective action
• Manage vendor inquiries on current and past due invoices, ensuring team responds timely to both internal and external inquiries
• Reconcile automatic bank transactions with appropriate A/P recording
• Conduct regular audits to ensure invoices have been processed accurately and paid within terms of invoices
• File Use/Sales tax returns
• Assist with month-end closing and provide supporting documents for audits
• Prepare journal entries and job cost adjustments when requested
• Assist with the vendor setup and 1099 process
• Leads the development and innovation of accounts payable processes and procedures
• Regularly updates accounting and operational leadership on workload statuses and issues
• Perform other duties as requested by leadership

SUCCESS FACTORS:

• Alignment with company's' mission, vision, and values
• High level of customer centricity
• Strong team player with the ability to adapt to diverse team members
• High level of confidentiality and discretion
• Excellent verbal and written communication skills
• Detail Oriented- a high level of attention to detail is required
• High level of time management, initiative, accountability, and prioritization skills
• Self-motivated, goal-oriented, and driven to accomplish department goals and deadlines
• Ability to be organized, problem solve, and be solution-oriented under pressure
• Process improvement skills, ability to streamline efficiencies within a team environment
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, Power Point)
• Basic knowledge of Sage 300 & Coupa Accounting systems a plus
• Ability to be challenged, take constructive feedback, and handle a high level of challenging situations in a professional way

WORK ENVIRONMENT:

• This position operates out of corporate headquarters in an office environment, located at 18777 US Highway 66 Pacific, MO 63069
• This role routinely uses standard office equipment such as laptop computers, projectors, copy/fax, and smartphones

EXPERIENCE AND EDUCATION:

• 5+ years of Accounts Payable experience required
• 1-2 years of experience leading processes and/or teams
• Associates degree in accounting preferred
• Job Cost accounting within a construction environment experience a plus
• High School Diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

This position pays up to $21/hour.