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Lease Administrator - Full-time
•30 days ago
| Hours | Full-time |
|---|---|
| Location | Hoffman Estates, IL Hoffman Estates, Illinois |
About this job
This position is the primary source for all operational processing of real estate documents. The ideal candidate would have an experienced commercial real estate legal background with strong lease administration and document abstracting abilities. This position includes, but is not limited to, assisting in the lease renewal process for retail and non-retail units, abstracting documents, document research and interpretation of same, and ensuring that all property databases are updated properly. This candidate will be responsible for document abstracting for all changes to accounting systems affecting over 3,000 facilities which includes ownership, rents, expenses, insurance, CAM and subtenants/income properties.
* Assist in managing the lease renewal process, by tracking and monitoring critical dates, researching leases and maintaining data sources;
* Participates in the store closing process and re-evaluation of level of investment of marginal EBITDA stores to assist in determining store closings;
* Ensure the accuracy of the information stored in mainframe accounting systems and the Sears Real Estate databases (i.e., RE Property Summary, Income Report and RE Responsibility Matrix);
* Have a clear understanding of real estate document processing and operations;
* Abstract executed documents originating from Legal;
* Accurately input/review changes to database systems which directly affects Sears rent roll;
* Create/review Information Sheets for all documents received by Legal and submit Rental Change Forms to Lease Accounting for database system changes which directly affects Kmart unit's rent roll;
* Ensure ownership, management and/or payee changes are maintained correctly;
* Adhere to internal processes related to ownership, management and/or payee changes, request necessary backup documentation to support such changes for SOX compliance and submit Rental Change Forms for processing;
* Resolve rent, percent rent, CPI related invoice issues and resolve accounts payable issues with accounting.
* Process Estoppels and SNDA requests by coordinating the due diligence process, drafting and preparing documents for execution and collecting administrative fees.
* Accept responsibility for work assignments and job duties and to be held accountable for their successful completion;
* Convey a positive image of the company in all actions and behaviors;
* Have a strong focus on achieving results and driving continuous performance;
* Be open to change and the ability to effectively implement change quickly;
* Follow all regulations and company policies;
* Maintain a professional appearance according to company dress code;
* Work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate that brings out the best in team members; and
* Collaborate and build relationships with others in a team environment to get the job done and deliver high performance results.
EEO EMPLOYER
* Assist in managing the lease renewal process, by tracking and monitoring critical dates, researching leases and maintaining data sources;
* Participates in the store closing process and re-evaluation of level of investment of marginal EBITDA stores to assist in determining store closings;
* Ensure the accuracy of the information stored in mainframe accounting systems and the Sears Real Estate databases (i.e., RE Property Summary, Income Report and RE Responsibility Matrix);
* Have a clear understanding of real estate document processing and operations;
* Abstract executed documents originating from Legal;
* Accurately input/review changes to database systems which directly affects Sears rent roll;
* Create/review Information Sheets for all documents received by Legal and submit Rental Change Forms to Lease Accounting for database system changes which directly affects Kmart unit's rent roll;
* Ensure ownership, management and/or payee changes are maintained correctly;
* Adhere to internal processes related to ownership, management and/or payee changes, request necessary backup documentation to support such changes for SOX compliance and submit Rental Change Forms for processing;
* Resolve rent, percent rent, CPI related invoice issues and resolve accounts payable issues with accounting.
* Process Estoppels and SNDA requests by coordinating the due diligence process, drafting and preparing documents for execution and collecting administrative fees.
* Accept responsibility for work assignments and job duties and to be held accountable for their successful completion;
* Convey a positive image of the company in all actions and behaviors;
* Have a strong focus on achieving results and driving continuous performance;
* Be open to change and the ability to effectively implement change quickly;
* Follow all regulations and company policies;
* Maintain a professional appearance according to company dress code;
* Work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate that brings out the best in team members; and
* Collaborate and build relationships with others in a team environment to get the job done and deliver high performance results.
EEO EMPLOYER