Personal Assistant Job Description

WHAT DO PERSONAL ASSISTANTS DO?

Personal assistants help high-level executives with day-to-day operations and help them navigate their day. As a personal assistant, you will work with an individual, rather than as a shared assistant amongst a pool of executives. But because of that, you will be relied upon to know that person's schedule inside and out. You will help plan their days, work with them to coordinate travel, draft emails, and possibly other duties like picking up gifts, dry cleaning, etc.

HOW MUCH DO PERSONAL ASSISTANTS MAKE?

According to the Bureau of Labor Statistics (BLS), secretaries and administrative assistants (similar to personal assistants) made a median income of $16.66 an hour in 2010, or $34,660 a year.

WHAT ARE THE EDUCATION REQUIREMENTS?

Most assistant jobs require at least a high school diploma, but an associate degree or experience in needed skills will help you stand out from the crowd.

JOB SKILLS AND REQUIREMENTS

  • Listening and Communication Skills: You will be expected to follow instruction from your supervisor, and your ability to understand those instructions with little or no follow up will be appreciated by your boss. Also, you might need to relate messages or instructions to others based from your supervisor. Good listening and communication skills ensures that the information is relayed correctly.
  • People/Interpersonal Skills: You will be working directly with at least one person: your boss. But you also might be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
  • Organizational Skills: Your boss will likely rely on you to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require a successful personal assistant to have terrific organizational skills.
  • Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents figure heavily in an personal assistant's day.