Event Coordinator Job Description

WHAT DO EVENT COORDINATORS DO?

post a jobDo you throw great parties or meetings? Want to get paid doing it? Then you're ready for a job as an event coordinator. Event coordinators also known as event specialists, are in charge of every facet of meeting and events. This isn't just some wine and cheese affair with your buddies. Event coordinators plan everything from weddings to large expos and trade shows.

Event coordinators control an event from conception to clean up. They meet with clients to work out event details, plan with the client and their team, scout and book locations, food, entertainment, staff and cleanup. Event coordinators make sure the shrimp cocktail stays cold and the hired band stays hot. They create budgets and stick to them, as well as organize transportation, hire and wrangle keynote speakers or celebrities, hire A/V teams and equipment, and generally make sure the event runs smoothly, efficiently and handle any crisis that may come up.

HOW MUCH DO EVENT COORDINATORS MAKE?

The Bureau of Labor Statistics (BLS) says that in 2010, the median hourly income of event planners in 2010 was $21.76, or $45,260 annually.

WHAT ARE THE EDUCATION REQUIREMENTS?

Employers will look for someone with a bachelor's degree and experience working in the planning or related field, like hotel management. Hospitality management degrees are especially sought after in the field, although degrees in marketing, advertising, or business management are helpful.

Experience in planning is key, and once hired, you will learn quickly in the field. Certification is available through a few organizations, but not required.

JOB SKILLS AND REQUIREMENTS

  • Communication: Event coordinators talk to clients, listening to their needs and presenting ideas and solutions to their requirements. They also work with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are required.
  • Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.
  • Computer Skills: Modern event planners rely on computers to communicate, plan, budget and organize their events.
  • Negotiation Skills: Event coordinators will need negotiation skills to work out prices with clients and contractors.
  • Organization: Many things happen all at once at meetings. Event coordinators need to stay focused and organized so that the event goes off without a hitch.
  • Problem-Solving Skills: Inevitably, something will go wrong at an event. Being able to quickly solve the issue is required.

THE FUTURE OF EVENT COORDINATORS

Job growth is looking very good for event coordinators and planners. Between 2010 and 2020, the BLS expects these jobs to grow 44%, much faster than the average of all jobs. As the international market continues to develop, international meetings will be more and more important.